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The civic archive is the historical archive of the City of York Council and predecessor bodies. The oldest surviving record dates from 1155. It is the archive of the civic life of the city and will continue to grow and take in new records to preserve the present for the future.

The collection is rich and varied record of everyday life in the city of York over many centuries. The core collection consists of the records of governance and adminstration, such as council minutes from 1476, chamberlain's accounts from 1398 and the minutes of dozens of committees on subjects as diverse as air raids, libraries, public assistance and markets.

The collection also includes the records of departments (from the twentieth century) and arms length bodies whose responsibilites were transferred to or from the council over time, such as the trustees for the Ouse and the Foss.

To explore record creators such as committees or civic officials search for 'corporate bodies' in the catalogue, where you can find detailed information and a link to the records of each. This is a good way of unpicking the complex web of departments and committees which changed their names often whilst continuing to carry out the same function.

This catalogue is a selection of the civic archive showing the records which are currently available for access only. Further historical and modern records will be added as they are catalogued and processed into the new archive store at York Explore, including records post 1974.

Records containing the personal data of individuals living or presumed to be living are restricted under the Data Protection Act.

Volume is indexed.

Volume is indexed.

Volume is indexed.

Volume is indexed.

Volume is indexed.

Volume includes 'Contents' pages.
Cover reads 'York District Council'

Volume includes 'Contents' pages.

Volume includes 'Contents' pages.

Index included at front of Volume 1.

Contents page at front of Volume 1.

Contents page at front of Volume 1.

Additional minute volumes not forming part of main series of house books.

A (1719-1728)
B (1728-1743)
C (1743-1763)
D (1763-1784)
E (1784-1802)
F (1802-1816)
G (1816-1827)

Draft minute books, some containing minutes of Quarter Sessions

H (1659-1666)
I (1668-1673)
K (1675-1680)
L (1680-1685)
M (1685-1692)
N (1711-1714)
O (1714-1719)

Various memoranda books that cover a wide range of topics include gild ordinances, rents, tolls, taxes, chantries, oaths, official correspondence, recognizances, inrolments, hospitals, leases, certificates, wills, charities, fishing rights. Memoranda and register books that relate to specific functions are listed elsewhere. The first two volumes were previously also known as A/Y and B/Y.

General register book, includes infomation on alienation of lands, city appointments, gild and ordinances, recusants and land. Detailed information on the contents can be found in the Giles Catalogue (1909).

Collections of memoranda on a wide variety of subjects such as elections, courts, orders, measures. Detailed information on the contents can be found in the Giles Catalogue (1909). When ordering please state the E number in addition to the reference number.

E32. Vol 1. (c.1461-1509)
E33. Vol 2. Titled: 'Ouse bridge presidents 1' (c.1600s)
E34. Vol 3. Titled: 'Ouse bridge presidents 2' - Contains index (c.1600s).
E35. Vol 4. Titled: 'Ouse bridge presidents 3' (c.1600s)
E36. Vol 5. Includes copies of judgments and resolutions (c.1489-1610)
E37. Vol 6. Precedent book (c.1600-1700s)
E38. Vol 7. Predecent book (c. 1603-1625)
E39. Vol 8. Precedent book (c. 1461-1471)
E40. Vol 9. (1484-1834)
E40A. Vol 10. (unknown)
E40B. Vol 11. (unknown)
E40C. Vol 12. (unknown)

Includes petitions, dispute and judgment papers, a lease, pasturemaster accounts and inclosure papers.

Includes petitions, dispute and judgment papers, meeting minutes, inclosure papers, deeds and property transactions, pasturemaster accounts.

Inclosure and dispute papers.

Proceedings of wardmote courts in the wards of the city including offences, penalties and fines. The first10 folios concen the years 1485-1497 (note these pages are imperfect and badly damaged in places). The bulk of the volume concerrns the years 1575-1586.

Files for individuals who received their freedom by patrimony or by apprenticeship only.

Files for individuals who received their freedom by patrimony or by apprenticeship only.

Files for individuals who received their freedom by patrimony or by apprenticeship only.

Files for individuals who received their freedom by patrimony or by apprenticeship only.

Files for individuals who received their freedom by patrimony or by apprenticeship only.

Bound copy of act

Development Plan 1951, report of the survey

Statement of annual targets for North Yorkshire County Council including details of targets for each committee.

Statement of annual targets for North Yorkshire County Council including details of targets for each committee.

Records relating to business support functions such as IT, secretarial, Press Office, marketing and publicity. For Human Resources and staffing please see Y/ADM/5.

This is a selection of the civic archive containing the records which are currently available for access only. Further historical and modern records will be added to this section regularly as they are catalogued. At present this collection comprises press files relating to education, York City Council and Local Government. See individual items for further information.

Records concerning marketing, publicity and media relations relating to education.

This is a selection of the civic archive containing the records which are currently available for access only. Further historical and modern records will be added to this section on a regular basis as they are catalogued..

Volume containing press cuttings relating to education.

Volume containing press cuttings relating to education.

Volume containing press cuttings relating to education.

Volume containing press cuttings relating to education. Contains loose press cuttings.

Volume containing press cuttings relating to education.

Volume containing press cuttings relating to education.

Volume containing press cuttings relating to education.

Volume containing press cuttings relating to York City Council.

Volume containing press cuttings relating to local government.

Volume containing press cuttings relating to local government.

Volume containing press cuttings relating to local government.

Volume containing press cuttings relating to local government.

Volume containing press cuttings relating to local government.

Volume containing press cuttings relating to local government.

At present this collection comprises papers on partnerships and twinning, Lord Mayors and Sheriffs, civic ceremonies and royal occasions.

2 'silver' metal medallions commemorating silver jubilee with Munster. '25 Years partnership - Munster - York 1982' and a white rose engraved on one side, and Munster walled city image on the other. 2cm diameter.

Correspondence documenting the establishment of a twinning between Münster and York between the Town Clerk and the Foreign Office. Follwed by further correspondence detailing the first visit by a Münster civic delgation to York in October 1957 and of a York civic delegation to Münster in March 1958, March 1960 and May 1961.

Report written by the Town Clerk detailing the first visit by a York civic delegation to Münster on 21 - 26 March 1958. Also includes itinerary of visit, some handwritten accounts detailing cash and cheques supplied by the City Treasurer for the Civic Party. Also includes multiple copies of itinerary for first

Photographs of each day of the York Civic Delegation's visit to Munster from 27 November to 1 December 1964. The delegation was led by The Lord Mayor of York, Councillor Stanley Palphramand

Booklet created in celebration of the 20th anniversary of the York - Münster twinning. The book documents the beginnings of the twinning, as well as subsequent exchanges by youth groups, choirs, Freemasons, Trade Unions, Rotary Clubs, Farmers and Agriculturalists.

These letters of thanks were received from members of the armed forces from York on active service during the First World War, following the decision by the council to send each of them a present of a bar of chocolate for Christmas 1914. As a result the letters are more commonly referred to as the Chocolate Letters. The letters are individually numbered and arranged alphabetically by surname.

Sapper William Ainsley of 32nd Signal Company, Royal Engineers, wrote from 25 West St, Brixton. He states that the design of the box lid is very artistic and that he will keep it as 'a souvenir of the war' and a 'memento of the interest and sympathy' shown by the Lord Mayor and Sheriff to their 'fellow citizens who have joined the colours at this critical time'.

Private Horace Arnold, Service number 5597, of 3rd Troop, B Squadron, 18 Hussars, 2nd Cavalry Brigade, was serving with the British Expeditionary Force. He states he had news that the gift was being sent to 'all York men serving at the Front' and it is a pleasure to know the 'Lord Mayor and Sheriff think about the men of the City who are fighting for their country's honour'. He is expecting 3 days home leave on 20 January, and invites them to call on him at 9 Clement St, York. He ends with a PS 'Please excuse pencil'.

Captain J E Atkinson of 3rd Kings Own Hussars S.R. [?], wrote on headed paper from the Royal Kent Hotel, Sandgate, Folkestone.

Gunner John Henry Bailey, Service number 23403, of Royal Garrison Artillery, wrote from Grenville Fort, Maker Heights, Cornwall. His York address was 11 Park Lane, Holgate. He states he would have liked to spend Christmas at home with his parents but 'duty before pleasure'. He adds that he is proud to be a York lad and is 'looking forward to a speedy termination of this cruel war'. He ends by saying he will prize the box as long as God spares him as 'one never knows what a day brings'.

Lieutenant R P Bailey of Yorkshire Hussars, wrote on headed paper from the Pavilion Hotel, Westborough, Scarborough.

Private H Beardmore of Mechanical Transport Supply Column, Army Service Corps, typed his letter from Council Schools, Woodlands, near Doncaster. He states that the gift was greatly appreciated by him and other York men there with him.

Sergeant Henry James Birkbeck, Service number 55090, of Railway Transport Establishment, Royal Engineers, was serving with the British Expeditionary Force. He states that he will keep the box as a memento as 'it is so artistically got up'.

Private G Booth, Service number 2692, of Mechanical Transport, Army Service Corps, was serving with the British Expeditionary Force but wrote from 29, Union Terrace, Clarence St, York, where he was on furlough. He states that the gift touched him very much and he will cherish it to his last. He adds he sincerely trusts he 'may be spared to render further services to his King and Country and the old City' of his birth. He ends by saying he has been invalided home with rheumatism but is much better and is being sent to Aldershot on 23 January.

Private W A Bowles, Service number 6046, of B Squadron, Royal Scots Greys, was serving with the British Expeditionary Force. He states that it is a 'godsend' that York has not forgotten the soldiers who are 'undergoing the hardship and fatigue of active service for a good cause of their King and Country'. He hopes the 'Young Men of York have answered Lord Kitchener's appeal for Recruits' and that when in France they will keep up England's reputation against the 'Barbarians in deeds'. He ends by saying he hopes they will soon be victorious and 'the world will be rid of a Domineering Nation'.

Christopher Bridgewater, a prisoner of war, gave his camp address as 1st Company, Number 28, Gefangenenlager Salzwedel, Germany. He states that he is going to keep the box as a 'keepsake in remembrance of this Terrible War' and of the kindness shown to him by the Lord Mayor.

Lance Sergeant Reginald Bushy wrote from the Sergeants Mess, Victoria Barracks, Beverley. He states that he will 'treasure the souvenir' as an encouragement to do his duty.

Major W S Carey of Army Pay Departments, wrote from the Exhibition Hall, York. He states that the box is 'very nice and artistic'.

Sergeant Archibald Clark, Service number S/22436, of Army Service Corps, 37 Depot Unit of Supply, was serving with the British Expeditionary Force. He states that the empty box will be returned to York to be kept by his parents as a memento and will always be 'highly treasured' by him.

Private John H Cotton, Service number 5769, of Railway Labour Company, Army Service Corps, IF PO 37 [?], was serving with the British Expeditionary Force in France. He states that he and his chums enjoyed the chocolate, which was the first they had tasted since leaving England, and that it was 'A.1. you see it was Rowntrees'. He adds that he is stationed with 23 men all doing railway transhipment work and is lucky to have a 'York chum' billeted with him. He ends by saying he will prize the box as a memento of the kindness shown to them.