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Records of the York Philharmonic Male Voice Choir
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Records of the York Philharmonic Male Voice Choir
YPC · Fonds · [c20th Century]-2021

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Includes material created and collected by the York Philharmonic Male Voice Choir. The collection includes administrative records including meeting minutes, financial accounts and material relating to choir membership; as well as memorabilia that includes material from choir visits to various destinations in Europe, programmes from concerts and contests, and newspaper cuttings.

 York Philharmonic Male Voice Choir
Meeting minutes and administrative documents
YPC/1 · Series · 1970 - 2008
Part of Records of the York Philharmonic Male Voice Choir

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The meeting minutes include minutes for committee meetings; annual general meetings; extraordinary general meetings; and various sub-committee minutes including the music sub-committee and finance sub-committee.

The minutes include additional documents which include meeting agendas, correspondence, and monthly income and expenditure accounts.
Loose meeting minutes and administrative papers
YPC/1/1 · File · 1970 - 2008
Part of Records of the York Philharmonic Male Voice Choir

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This file includes a mix of papers which were found loose. The file includes correspondence, including some emails which have been printed; concert schedules and information, regulations and guidelines for various concerts and competitions; notes on the history of the choir; material relating to meetings such as an undated notice for an extraordinary general meeting, and annual general meeting agendas from 1983 and 1985; proposals for changes to the choir's constitution; and a fundraising proposal from Prince's trust.

There are also photocopies of newspaper clippings from 1912. Other newspaper articles can be found in the file of newspaper clippings (reference: YPC/13).
Meeting minutes (2006)
YPC/1/10 · File · 2006 - 2007
Part of Records of the York Philharmonic Male Voice Choir

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This file includes the minutes for 2006. There is a set of minutes from committee meetings for January, February, March, April, May, July, September, October, and November.

Included with the minutes is correspondence, meeting agendas, an events calendar for they year, the choir's annual tax return to the choir commission, treasurers reports and monthly income and expenditure sheets.

This file also includes an agenda for the annual general meeting held in February. The minutes for this meeting and the appended chairman's report can be found in the file of meeting minutes for 2007 and 2008. The file from 2007 and 2008 also includes minutes from an extraordinary general meeting held in November 2006, to discuss changes to the choir's constitution (reference: YPC/1/11).

The file also includes meeting minutes from other years. There is a set of minutes from the annual general meeting held in February 2005. These minutes are also duplicated in the file of meeting minutes for 2005 (reference: YPC/1/9). There is also a set of committee meeting minutes from January 2007. These minutes are also duplicated in the file of meeting minutes for 2007 and 2008 (reference: YPC/1/11).
Meeting minutes (2007 - 2008)
YPC/1/11 · File · 2006 - 2008
Part of Records of the York Philharmonic Male Voice Choir

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This file contains meeting minutes for 2007 and 2008.

2007:
There is a set of committee meeting minutes for January, March, April, May, June, July, September, October, and November. The January minutes are also duplicated in the file of meeting minutes from 2006 (reference: YPC/1/10).

There is an agenda for the annual general meeting held in 2007 but there are no corresponding minutes.

There are other documents in the file which includes a list of choir rules, treasurer's job description, reports from the public relations officer, meeting agendas, income and expenditure sheets and correspondence.

2008:
There is only one set of minutes for 2008 included in the folder, a set of committee meeting minutes from a meeting in January 2008.

The file also includes some meeting minutes from 2006. There is a set of minutes from the 2006 annual general meeting held in February with an appended chairman’s report. There are also minutes from an extraordinary general meeting held in November 2006, to discuss changes to the choir's constitution. There is a separate file with meeting minutes for 2006 (reference: YPC/1/10).
Meeting minutes (1988 - 1993)
YPC/1/2 · File · 1988 - 1993
Part of Records of the York Philharmonic Male Voice Choir

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This file contains meeting minutes from 1988 to 1993. The file also includes other documents such as correspondence and reports.

1988:
There is a set of committee minutes for the months January, February, March, April, May, June, August, September, and November. There are also minutes for a fundraising committee meeting held in March and a finance sub-committee meeting held in September. There are also minutes for a joint meeting between the York Philharmonic Male Voice Choir and the York Railway Institute Male Voice Choir, held in October.

Also in this file for the year 1988 are a quarterly attendance reports tracking members' attendance at rehearsals.

1989:
There is a set of minutes for January, February, March, April, May, June, July, September, and November.

1990:
There is a set of committee meeting minutes for January, February, March, April, May, June, August, September, and two committee meetings held in November. Some of the committee minutes include appended treasurer's reports and agendas.

There is also a set of minutes for two separate special committee meetings held in July to discuss the conduct of a choir member. The file also includes letters to choir members regarding these extraordinary committee meetings and calling for an extraordinary general meeting with members to discuss the issue.

1991:
There is a set of committee minutes for January, February, March, April, May, June, July, August, September, October, and November. Some of the minutes include meeting agendas. There are also minutes for an extraordinary committee meeting in June to discuss the resignation of the musical director, and minutes from a general meeting held in December.

Additional documents include a copy of the choir's constitution and a document with proposed amendments to the choir's administration and committee structure.

1992:
There is a set of committee meeting minutes for January, February, March, April, May, June, July, August, September, October, November and December. The file also includes minutes for a forward planning sub-committee meeting in August, and for an extraordinary general meeting held in October to review the musical director's performance.

This file has some additional items including design specifications for a memorial dedicated to Henry Brough.

1993:
There is a set of committee meeting minutes for January, February, March, April, May, July, September, November and December. The minutes include appended documents such as agendas and treasurer reports.
Meeting minutes (1995 - 1996 and 1998)
YPC/1/3 · File · 1995 - 1998
Part of Records of the York Philharmonic Male Voice Choir

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This file includes the committee meeting minutes for 1995, 1996 and 1998. The minutes for 1997 are in a different file (reference: YPC/1/4). The file also includes other documents, such as bulletins, memorandums from the choir's committee, correspondence, and travel arrangements for trips and performances. The file also includes a bulletin for the National Male Voice Choir Championships of Great Britain.

1995:
There are committee meeting minutes for January, February, March, May, June, July, August, October, November and December. The committee minutes for February, May and October of 1995 are duplicated in the information sheets (reference: YPC/4/2/2).

1996:
There are committee meeting minutes for January, February, March, April, May, June, September, October, November and December. There are also minutes for an annual general meeting.

This file also includes documents such as memorandums, correspondence and travel arrangements for events and trips.

1998:
There are committee meeting minutes for January, February, March, April, May, June, July, August, September, October, and November. The minutes include documents such as agendas and monthly income and expenditure accounts.

The file also includes the agenda and treasurer's report for the annual general meeting, although the meeting minutes are not included. The minutes for the annual general meeting are included with the meeting minutes for 1999 - 2000 (reference: YPC/1/5).
Meeting minutes (1997)
YPC/1/4 · File · 1997
Part of Records of the York Philharmonic Male Voice Choir

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This file contains meeting minutes for the year 1997.

There is a set of committee meeting minutes for January, February, March, April, May, June, July, September, October, and November. These minutes have documents such as monthly income and expenditure accounts and meeting agendas appended.

There is also a set of minutes for an extraordinary committee meeting held in June to discuss the production of a choir recording.

There are two sets of minutes for two separate President's extraordinary meetings held in January; one meeting to discuss the upcoming visit of the Münsterscher Männergesangverein (Münster Male Choral Society), and one to discuss changes to the choir's constitution.

The file also includes a set of minutes and agenda for the annual general meeting.

This file also includes documents such as adjudicator's remark sheets, concert requests, and a list of job descriptions for various positions within the choir. There is also some correspondence, which includes a resignation letter from a choir member, and an invite to perform at a festival in York.
Meeting minutes (1999 - 2000)
YPC/1/5 · File · 1998 - 2000
Part of Records of the York Philharmonic Male Voice Choir

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This file includes the minutes for the choir committee meetings for the years 1999 and 2000.

There are also the minutes for the choir's annual general meeting in 1998. The rest of the minutes for 1998 can be found with the meeting minutes for 1995 - 1996 and 1998 (reference: YPC/1/3).

The file also includes correspondence from companies such as One 2 One and Kall Kwik, and correspondence with members relating to events and band governance. There are some other items in the folder such as an induction sheet for choir members, a choir newsletter, and documents relating to performances including timings sheets for performances and lists of upcoming events.

1999:
There are a set of minutes for committee meetings for January, February, March, May, June, July, August, September, October, and November. Some of the minutes have appended documents such as meeting agendas, chairman reports, treasurer reports, and correspondence which relates to meeting discussions.

There are also the minutes for the choir's annual general meeting in 1999. The minutes include secretary's report, treasurers report and musical directors report.

2000:
There are a set of minutes for committee meetings for January, February, March, April, May, June, July, August, September, October, and November. Some of the minutes have appended documents such as meeting agendas, chairman reports, treasurer reports, and correspondence which is discussed in the committee meetings.

There file also an agenda for the annual general meeting and meeting minutes for two extraordinary general meetings held in March and April. One held in march was organised to discuss changes to the constitution. The extraordinary general meeting held in April was called to discuss the loss of Kall Kwik's sponsorship. The file includes correspondence to members calling for these meetings.

There are also minutes for several finance committee meetings which include financial reports, music sub-committee minutes and European tour sub-committee minutes. These minutes include a list of sub-committee responsibilities and a note to the choir's committee regarding these responsibilities.
Meeting minutes (2001)
YPC/1/6 · File · 2001
Part of Records of the York Philharmonic Male Voice Choir

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This file contains meeting minutes for the year 2001.

The file includes committee meeting minutes for January, February, March, April, May, July, August, September, October, and November. There are agendas, correspondence and monthly income and expenditure accounts included with the minutes.

There is also a set of minutes for the annual general meeting, which includes a treasurer's report. These minutes from the annual general meeting are also duplicated in the file containing meeting minutes for 2002 (reference: YPC/1/7). There is also a set of minutes from a finance committee meeting called in January to complete the previous year's financial report. Also included are a set of minutes from a sub-committee discussing changes to the constitution.

The file also contains a list of responsibilities for different roles in the choir, and a brief for the Carols in Kirkgate event in 2001.
Meeting minutes (2002)
YPC/1/7 · File · 1994 - 2002
Part of Records of the York Philharmonic Male Voice Choir

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This file includes the meeting minutes for the year 2002.

There are a set of minutes for committee meetings for January, February, March, April, May, June, July, August, September, October, and November. Some of the minutes have appended documents such as meeting agendas, chairman reports, treasurer reports, and correspondence which relates to meeting discussions.

There is also an agenda for the committee meeting held January 1994.

Also included in the file is an agenda for the choir's annual general meeting, with the trustees annual report, two copies of the treasurers report, and an accounts analysis for the years 1997 - 2001, plus a letter to the vice president from the vice-presidents' administrator regarding upcoming engagements for 2002 and 2003. There are also minutes for a 2002 extraordinary general meeting to discuss changes to the choir's constitution, with a copy of the choir's constitution and list of proposed amendments. There is also a photocopy of a set of minutes from a North East Male Choirs recruitment meeting held September 2002.

The file also includes some minutes from other years. The file includes an agenda for the committee meeting held January 1994. There is no file of meeting minutes for 1994 in the collection. The file also includes minutes for the choir's annual general meeting held in 2001 along with a chairman's report and treasurer's report. These minutes are duplicates from the 2001 meeting minutes (reference: YPC/1/6).

The file also includes some general documents relating to choir engagements including song sheets, proposals for choir trips, itineraries for trips, and expressions of interest from members relating to various events and trips.
Meeting minutes (2003 - 2004)
YPC/1/8 · File · 2003 - 2004
Part of Records of the York Philharmonic Male Voice Choir

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This file includes choir meeting minutes for 2003 and 2004.

2003:
This file includes the committee meeting minutes for January, February, March, April, May, June, July, August, September, and November. The minutes include agendas and monthly accounts.

There is also a set of minutes from an annual general meeting and from a French sub-committee meeting in June. The file also includes notes from a meeting held in July to discuss the format of future visits to Germany.

The file also includes proposals for the marketing of choir merchandise.

2004:
Includes committee meeting minutes for January, February, March, June, July, September, October, and November. While there are no minutes for a committee meeting held in April, in this file, there is an agenda for a committee meeting held in April included in the file.

The file also includes minutes from the annual general meeting.
Meeting minutes (2005)
YPC/1/9 · File · 2004 - 2005
Part of Records of the York Philharmonic Male Voice Choir

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This file includes the minutes for 2005. There are a set of committee meeting minutes for January, February, March, April, May, June, July, September, October, and November. The minutes include documents such as treasurer reports, monthly income and expenditure sheets, lists of upcoming concert dates, correspondence, and meeting agendas.

There is also an agenda and set of meeting minutes for the annual general meeting held in February. These minutes are also duplicated in the file of meeting minutes for 2006 (reference: YPC/1/10).
Photographs
YPC/10 · Series · 1927 - 2015
Part of Records of the York Philharmonic Male Voice Choir

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The photographs include loose photographs as well as digital photographs, which are in CD format, relating to the York Philharmonic Male Voice Choir.

Photographs can also be found elsewhere in the collection. There is a photograph of a twin city concert with Münsterscher Männergesangverein (Münster Male Choral Society) held 23rd March 1997 in the file of travel accounts and documents from a visit by Münsterscher Männergesangverein to York in 1997 (reference: YPC/2/3/1). There are photographs of concert venues in the file of accounts and documents for the tour of Europe in 2000 (reference: YPC/2/3/2). There are photographs of different individuals in the file of travel accounts and documents from a visit by Münsterscher Männergesangverein to York in 2009 (reference: YPC/2/3/5). There are photographs of concert venues in the file of accounts and documents relating to 'Chorfest' in 2015 (reference: YPC/2/3/6). The choir memorabilia includes a 1935 photograph of the choir's original music director Cecil H. Fletcher (reference: YPC/8/1) and the travel memorabilia contains a photograph album of a '40 Jahre Partnerschaft 1968 - 2008' exhibition with Münsterscher Männergesangverein (reference: YPC/8/2).
Loose photographs
YPC/10/1 · File · 1927 - 2015
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The files include various photographs of the choir, at events, parties, concerts and contests. Some of these photographs were originally stored together in plastic wallets, where this was the case those photographs have been repackaged in the same envelopes. The loose photographs have been separated into mounted photographs, loose photographs and photographs on paper for storage purposes, but were all originally stored loose in the same box.
Australia, Dear Australia material
YPC/11/1 · Sub-series · 1973 - 2018
Part of Records of the York Philharmonic Male Voice Choir

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In 1973, composer Jack Morgan entered a contest to find a new Australia national anthem; the York Philharmonic Male Voice Choir sang on the recording. The file includes material about the history of the piece as well as two recordings.
York Philharmonic Male Voice Choir Christmas Recordings master magnetic tape
YPC/11/6 · Item · [c20th century - 2021]
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There are two 7" master tapes. Both tapes have identical packaging, with "Pollen Studios 223/4" written on the outside. One of the tapes has a song list for "side 1" and "side 2" written on the packaging.

We have assumed that one magnetic tape is the master recording for side 1, and the other is the master recording for side 2, until we can acquire the technology to play the tapes.
Let the People Sing Contest National Finals and International Round magnetic tape
YPC/11/7 · Item · 1970
Part of Records of the York Philharmonic Male Voice Choir

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Side 1 is a recording of the finals of the National Competition in Royal Turnbridge Wells.

Side 2 is a recording of the International Round with York Philharmonic Male Voice Choir versus Germany, and York Philharmonic Male Voice Choir versus Switzerland.
York St Laurence Male Voice Choir minute book
YPC/12/1 · Item · 1961 - 1992
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A minute book containing a mix of typed and handwritten minutes from the York Railway Institute Male Voice Choir.

Included in the front page of the book was some loose correspondence and income and expense accounts for York Railway Institute Male Voice Choir, which have been removed from the book to preserve the material, and put in a folder with the minute book. There is a letter regarding the death of George James Stacey and a letter regarding the appointment of a new choir secretary. There are also three income and expense accounts for the years 1986 - 1987, 1987 - 1988, and 1989 - 1990.
Münsterscher Männergesangverein (Münster Male Choral Society) photograph album
YPC/12/2 · Item · [1991]?
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The photographs have been removed from the original album for preservation reasons, but have been kept in the same arrangement as they were placed in the album.

Ephemera from trips to Münster can also be found with the travel memorabilia (reference: YPC/8/2).
Münster postcard album
YPC/12/3 · Item · 1993
Part of Records of the York Philharmonic Male Voice Choir

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An album of postcards showing different Münster locations. The postcards have been removed from the original album for preservation reasons, and the postcards and album have been stored together in one file. The scrapbook was made for 'Münster 1200 Jahre 793 - 1993' (Münster 1200 years 793 - 1993), in memory of a concert held 23rd October 1993.

Ephemera from trips to Münster can also be found with the travel memorabilia (reference: YPC/8/2).
York Philharmonic Male Voice Choir scrapbook
YPC/12/4 · Item · 1997 - 1998
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A scrapbook made by the choir's musical director. Included in the scrapbook was some loose material, which has been removed from the book to preserve the material, and put in a folder with the scrapbook.

The scrapbook includes concert tickets, programmes, newspaper cuttings and choir newsletters. Included in the back page is a list of concert programmes missing from the York Philharmonic Male Voice Choir archive.

Concert tickets and programmes can also be found with the performance memorabilia (reference: YPC/6) and newspaper articles can be found in the file of newspaper clippings (reference: YPC/13).
Newspaper clippings
YPC/13 · File · 1967 - 2015
Part of Records of the York Philharmonic Male Voice Choir

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A file of various newspaper clippings relating to the choir. These have been kept in original order but do not appear to be in date order. Some of the articles are photocopies.

Newspaper clippings can also be in other sections of the collection. There are photocopies of newspaper clippings in the file of loose meeting minutes and administrative papers (reference: YPC/1/1); various newspaper clippings, plus a full copy of issue 23 of the newspaper Verbandsgemeinde Mitteilungsblatt (2001), included in the travel memorabilia (reference: YPC/8/2); and there are newspaper clippings included in the York Philharmonic Male Voice Choir scrapbook compiled by a previous musical director (reference: YPC/12/4).
Financial accounts and documents
YPC/2 · Series · 1979 - 2015
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The financial accounts and documents include end-of-year accounts for the York Philharmonic Male Voice Choir, income and expenditure cash books, and travel accounts and documents.

Monthly income and expenditure accounts and other material relating to choir finances can be found with the meeting minutes (reference: YPC/1).
Annual financial accounts
YPC/2/1 · Sub-series · 1979 - 2007
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End-of-year accounts for the York Philharmonic Male Voice Choir. Some of the accounts include treasurers' reports made at the choir's annual general meetings.
Accounts for the year ending 31st December 1982
YPC/2/1/4 · Item · 1982
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The accounts include a separate inventory and valuation, as well as a treasurer's report regarding the 1982 end of year accounts. There are two copies of the accounts, inventory and treasurers report. There is also a letter to choir members regarding the accounts.
Travel financial accounts and documents
YPC/2/3 · Sub-series · 1997 - 2015
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The travel financial accounts and documents include a range of records relating to the planning of various trips taken by the York Philharmonic Male Voice Choir, as well as by choirs visiting York.

The files include accounts and financial documents but also include a range of other documents relating to the planning of trips. These include meeting minutes, correspondence, newsletters, itineraries and accommodation arrangements. There is also some ephemera from the trips, such as song lists and concert posters.

Ephemera related to some of the visits in this sub-series can be found with the choir memorabilia (reference: YPC/8/1) and travel memorabilia (reference: YPC/8/2).
Accounts and documents relating to a Münsterscher Männergesangverein (Münster Male Choral Society) visit to York (1997 and 2003)
YPC/2/3/1 · File · 1993 - 1997, 2002 - 2003
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This file includes travel accounts and documents for two separate visits to York by Münsterscher Männergesangverein (Münster Male Choral Society), one visit in 1997, and one in 2003. The file includes itineraries, accommodation arrangements, bills accounts and costings, correspondence and meeting minutes relating to the organisation of the visits.

This material was originally found in two separate files, but the material relates to the same visits by Münsterscher Männergesangverein and has been repackaged into one file.

1997:
Material includes itineraries, accommodation arrangements, meeting minutes, bills, accounts and costings, correspondence, and information sheets relating to the organisation of the visit which took place from 22nd March to 24th March 1997. The file also includes some memorabilia from the visit, including a poster for the twin city friendship concert held 23rd March 1997, and a photograph of the concert. There are more photographs relating to the choir in the photograph series (reference: YPC/10).

2003:
Material includes itineraries, accommodation arrangements, meeting minutes, bills accounts and costings, correspondence, meeting minutes relating to the organisation of a trip which took place from the 12th to 14th April 2003.
Accounts and documents relating to a tour of Europe (2000)
YPC/2/3/2 · File · 1992- 2000
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The file contains correspondence, accounts, invoices, travel insurance documents, concert schedules and song lists, itineraries and travel arrangements, and meeting minutes relating to the organisation of a tour of Europe that took place from the 26th May to the 4th June 2000.

The file also includes material relating to a preliminary inspection visit to concert locations which includes photographs of concert venues. Photographs include Kobern-Gondorf and Bad Krozingen in Germany. There are more photographs relating to the choir in the photograph series (reference: YPC/10).

This material was originally found in two separate files, but the material relates to the same tour and has been repackaged into one file.
Accounts and documents relating to trips to France (2004), Ayr (2005) and Coleraine (2005)
YPC/2/3/3 · File · 2004 - 2005
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This file contains accounts and travel documents relating to three different trips: A trip to France in 2004; a trip to Ayr, Scotland in 2005; and a trip to Colerain, Northern Ireland in 2005. The documents include accommodation arrangements, correspondence and accounts relating to the organisation of these trips.

The file also includes a proposal and quotations for a trip to Germany to take place in 2006. The main accounts for the choir's trip to Germany are included in the file of accounts and documents for the German tour in 2006 (reference: YPC/2/3/4).
Accounts and documents relating to a trip to Germany (2006)
YPC/2/3/4 · File · 2005 - 2006
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The file contains correspondence, accounts, quotations and meeting minutes relating to the planning of the 2006 tour of Germany.

A proposal and quotations for this trip to Germany can be found with the accounts and documents for trips to France, Ayr and Coleraine (reference: YPC/2/3/3).
Accounts and documents relating to a Münsterscher Männergesangverein (Münster Male Choral Society) visit to York (2009)
YPC/2/3/5 · File · 2009
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The file includes material relating to a visit to York by Münsterscher Männergesangverein (Münster Male Choral Society) in 2009. The material includes a members newsletter regarding the visit to York, guest lists, song lists, accounts, correspondence (mainly print outs of emails) and concert programmes. The file also includes photographs of individuals printed on paper. There are more photographs relating to the choir in the photograph series (reference: YPC/10).

The file also includes minutes from meetings of the National Association of Choirs North East held in January 2009 and March 2009.
Accounts and documents relating to a trip to Chorfest (2015)
YPC/2/3/6 · File · 2014 - 2015
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The file includes accounts and other documents. The documents include an information pack with a choir schedule; a map of Münster; thank you letters and cards referencing the trip; a brochure for the concert: 'Music Builds Bridges: Concert weekend with choirs from Münster and the Partner cities'; correspondence, which includes letters and printed emails; song lists; accommodation arrangements; a newsletter to members about the trip; and photographs of the venue. There are more photographs relating to the choir in the photograph series (reference: YPC/10).
Financial papers
YPC/2/4 · File · 1985 - 1997
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This file includes various papers relating to the York Philharmonic Male Voice Choir's finances. There is a set of accounts for 1995 which include membership subscription lists, and accounts relating to concerts, administration, room hires, gifts and awards. The accounts come with an index.

Other documents include a list of previous choir vice presidents, inventories and valuations used for insurance purposes, stock lists, details of treasurer responsibilities, correspondence, committee minutes and material relating to performances such as proposed concert programmes and song selections.

The file was originally labelled "accounts - details and invoices year commencing 31/12/95, vice presidents past lists and members, subscriptions 1993 onwards and sundry other papers".
Membership certificates
YPC/3/1 · Sub-series · [1982 - c2021]
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Certificates awarded to members for service to the York Philharmonic Male Voice Choir.

Certificates from singing contests can be found with the contest certificates (reference: YPC/7/2).
Membership directory (1986 - 1987)
YPC/3/2/1 · Item · 1986 - 1987
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The directory includes a list of choir officers, tenor 1, tenor 2, baritone and bass members for 1986; and a list of choir officers and "additions to" tenor 1, tenor 2, baritone and bass members for 1987.